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April 11, 2012 Meeting Minutes

TOWN OF WINTER MONTHLY   MEETING                                      
   APRIL 11, 2012

A regular monthly meeting of the Town of Winter Board of Supervisors
was called to order immediately following the Town Annual Meeting. 
Motion by David Kinsley, second by Helen Dennis to approve the agenda,
motion carried.  Motion by Helen Dennis, second by David Kinsley to
approve the meeting minutes from March 14, 2012 as presented, motion

License and Zoning – Renewal of the FCC license for our equipment and
base radios is up for renewal with 3 companies offering renewals, all
are basically the same renewal just different prices, $110.00, $95.00
and $75.00, motion by David Kinsley, seconded by Helen Dennis to
approve the $75.00 renewal.   Narrow band radio will change in 2013, 
we need to decide what is the most cost effective to do, the county
has used equipment but the watts  would not accommodate our needs and
the equipment is old.  We’ve been in touch with two radio companies
for prices and received a response from only one, Comm Tech.  We have
4 radios that can be updated and would need to replace 8 units for
$3200.00, add two portable radios for emergency situations at $340.00
each, updating the repeater system $2000.00 and a $250.00 rebate,
total cost $5600.00 to $5700.00.  Motion was made by Helen Dennis,
second by David Kinsley to purchase the radios and update the repeater
not to exceed a total cost of $6000.00, motion carried.

Highway / Road Report – Road Inspections were done on March 27, 2012
in the Southern area of the town, Thornapple and Bissel Grade, these
roads sustained heavy logging traffic this year and we intend to do
major gravel improvements on these roads.   We will complete North and
South Clover Roads with gravel and blacktop.  In the future would like
to do seal coating on Fish Trap, Lake Winter and Barker Lake roads to
protect the existing blacktop and complete the installation of
culverts on Boyd Creek and Barker Lake roads.  

Unfinished Business – 2010 and 2011 flood damage checks arrived last
week.  For 2010 damage we received payment of $79,250.06 and for 2011
damage we received a payment of $14,150.44 a total of $93,400.50.

Steve Schultz chairman of the comprehensive planning board was given
the floor.  New committee members this year are John Andrews, Tom High
and Brad Wildes and Steve Helmers participated by email from Florida. 
The members met from November through February and reviewed the entire
existing comprehensive plan documents.  The purpose of their meetings
were to review it as is it would apply to our area and then make
recommendations to the town board as they are the only ones that can
implement changes. Also we examined the documents to determine if
there was anything omitted the first time.  Areas of review are
printed on the handout, under Transportation; they feel it is
necessary to continue to inspect and evaluate roads in the area and to
also publicize the inspection information and plans for improvement.
They also recommend the town explore establishing a sewage disposal
facility in the Town of Winter to avoid having it hauled elsewhere
which would be a savings to the owners.  In all their discussions it
was understood that in order to do any of the items recommended, the
town will need to own some land, so they recommend that the town
establish some kind of a land requisition plan and identify what the
land could be used for, perhaps parkland, hiking trails etc. we are at
a stand still on any of these recommendations with out land to do it. 
We also recommend that the town meet with local lakes alliances in
order to follow up on septic systems (as was done on Barber Lake in
2011) with the goal that all lakes be examined regularly.  It was
agreed that our Lakes are a major attraction in the area and we need
to preserve them from deterioration or they will not serve anyone
well. Under intergovernmental cooperation, we have concerns about
emergency medical coverage in our area and thought perhaps if we could
cross train other members of the fire department and school personnel
it would increase the people with training and help to ensure adequate
coverage.  Under Land Use, we recommend that county or state land is
used to development areas of recreational use.  For example an ATV mud
lot, a range to site in rifles and or trap shooting, but again we need
land to do this.

Under housing, they discovered some omissions and have added two new
objectives, the first being that abandoned structures, campers, mobile
home and recreational vehicles and buildings that are structurally
unsafe and or unfit for habitation must be repaired or razed.  This
would require an ordinance of the town board and costs would be added
to the property tax bill.  Another comment was related to the Town
purchasing more land, if that happens it takes it off the tax roll and
the Town of Winter already has a large share of land that is not
taxable.  Another comment was that it could be a resource of revenues
for the town too if other municipalities were involved.  Chairman
Genrich stated that since it was getting late, he like to request that
we move the rest of conversation on these topics to our June meeting
which will give people time to think more about it too.  Helen Dennis
thanked Steve and the other members for their hard work on this.  The
overhead doors at the town shop need attention, we will get pricing on
that as well.

We’ve received 3 proposals for mowing, Shane Petit $75.00 each mowing,
Taylor Patenaude $125.00 each mowing and Joe Blanda $80.00 for each
mowing.  Motion by Helen Dennis, second by David Kinsley to accept the
proposal from Shane Petit at $75.00 each mowing, he’s mowed in the
past and does excellent work, motion carried.

Mike from Monarch paving was in the audience to present their blacktop
proposal and we had another from Pitlick and Wick received by email. 
Monarch – 3 mile strip on North and South Clover road, at $58.51 per
ton at approximately 4039 tons for a total of $236,000.00.  The
proposal from Pitlick and Wick came with a difference of 11 tons and a
price of $61.48 per ton.  Monarch’s proposal has been prepared on two
separate contracts which eliminates the prevailing wage factor. Motion
by Helen Dennis, second by David Kinsley to accept the proposal from
Monarch Paving, motion carried.  The contract was signed and given
back to Mike to take back with him.  A question was asked what the
total cost was for blacktopping and what is in the budget. Chairman
Genrich answered total cost is $236,000.00 and the budget is $195,000.
  Mike from Monarch also mentioned there is information in the
contract for funding the balance with a carry over.  The plant is
located on Hwy 27 (Ralph Thompson’s pit) with crushing being done now,
so the towns work will be done most likely the end of May.  

County Supervisor Report – Warren Johnson stated there wasn’t much new
going on, they will receive their committee appointments the 3rd of
May with the two new members.  Helen Dennis asked what is going on
with the Transit system.  Warren stated it used to be done like a taxi
service, things have changed and they have developed 3 points to
pickup around the Casino and  if you call in by 1:00 you can get a
ride, if they do things correctly, they should be able to pick up
people on the way since they are going that way anyway.  We have a new
director and we are trying to make some progress.  David Kinsley asked
Warren if the health department is planning to do anything with the
eyesore on Hwy W.  Warren states that he spoke with health department
and zoning on this and they indicate the best way it to have the town
get involved as the planning commission suggested with an ordinance
and go forward.  

Correspondence – we’ve received letters from the Olson Family
regarding the road name change of Olson Road, we have sent these to
the county and we support them on this and Warren Johnson stated he
did also.

July Jubilee has asked for a donation, we gave $2000.00 last year. 
They have provided us a financial statement which shows they have a
pretty good balance.  Helen Dennis stated we have money budgeted for
this and this year is a one day event, it draws a lot of people to the
area and if weather permits things should be good.  It is her opinion
that we should stop giving each year if there is not a need.  If it’s
a bad day and things don’t go well that is a different story.  David
Kinsley asked Helen if the event is a washout, things don’t go well
and they have a need for funds to pay the expenses you would be
willing to give the donation?  Helen Dennis replied, yes that is
correct.  Discussion followed and it was decided that as long as they
are stable and the event goes well and they don’t need the towns
dollars to pay expenses we won’t give, but if things are different, we
have the dollars budgeted and will assist.  

A question was asked if July Jubilee submitted a projected budget for
the year, they had not, it was a financial statement of last years
income and expenses and current balance. The town has budgeted this in
cultural activities.  A comment was made that the town should have an
obligation to finance some cultural activities and if you don’t use it
for that where will you use it?  Helen Dennis said for clarification,
that she was not opposed to giving the money, it has been budgeted,
but she feels when they have a large account balance there isn’t a
need, if the need is there, we will give it.  

The town association has provided information related to a new system
of online training with over 30 sessions available now.  The cost is
$100.00 annually for access to the online training.  Otherwise we pay
$20.00 per person each time.  Chairman Genrich recommended we go with
this, second by David Kinsley, motion carried.  

Harvest of Friends asked that we consider them for future donations. 
Senior Citizens center thanked us for the donation; they will use it
to purchase their propane for the center.  Experience works that
sponsors Kenneth Holmes for our township and pays his wages sent us a
thank you for our donation to them.  

Richard Bieble asked about ditching on their road, Chairman Genrich
stated he is on the list and our current permits expire this year on
his road and we intend to get the work done prior to the expiring of
permits.  Richard thanked the board.

Motion by David Kinsley, second by Helen Dennis to approve the
disbursements, motion carried.

Next meeting date was set for May 9th, 2012 at 7:00 p.m.

Motion by David Kinsley, second by Helen Dennis to adjourn, motion

                           Lori Van Winkle, Clerk
                           April 16, 2012    




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