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August 10, 2011 August 10, 2011 Monthly Meeting Minutes

TOWN OF WINTER
Monthly Meeting                                         August 10,
2011

A regular monthly meeting of the Town of Winter Board of Supervisors
was called to order at 7:00 pm by Chairman James Genrich.   Present
were, Supervisors David Kinsley and Helen Dennis, clerk Lori Van
Winkle and 8 citizens.

The Pledge of allegiance was recited, Chairman Genrich welcomed
everyone.  Chairman Genrich stated we needed to add an item to the
agenda under unfinished business regarding two town citizens, a motion
was made by Helen Dennis, seconded by David Kinsley to approved the
agenda with the addition, motion carried.

A motion was made by David Kinsley, seconded by Helen Dennis to
approve the meeting minutes from July 13, 2011, July 21, 2011 and
August 1, 2011, motion carried.

There were three operators license applications read by the clerk,
background checks were clean and all fees have been paid, a motion was
made by David Kinsley, seconded by Helen Dennis to approve the
operators licenses, motion carried.

Paul and Frank Jenks application for a Special Use permit for a
building less than 500 square feet has been presented from the county
for approval.  The owners have 10 acres; Chairman Genrich has
inspected the area there appears to be no problems with this request. 
A motion was made by Helen Dennis, seconded by David Kinsley to
approve the special use permit, motion carried.

Curtiss Lein has requested a variance from the Town for a driveway on
Malm Rd.
Mr. Lein has presented a letter of explanation, pictures and asked his
son Matt Lein to appear at tonight’s meeting, he also requested that
we include him by speaker phone which was done.  Mr. Lein confirmed
that he would like to place the driveway in the center of the
property.  The property is only 100’ wide which does not meet the 75’
rule for distance to neighboring driveways.  By placing the driveway
in the center of the property, there will be roughly 30’ to 40 ‘
distance between driveways.  Helen Dennis asked if the neighbors have
been contacted. Chairman Genrich stated he spoke personally with one
of the neighbors and they did not have any objections.  He attempted
to contact the neighbors to the North several times with no response. 
David Kinsley made a motion, seconded by Helen Dennis to approve a
variance for the driveway being placed in the center of the property,
motion was carried.

James Smiezck has submitted a request to place a double wide mobile
home off W and Lagoon Rd; due to lack of information related to
construction setup the board has postponed a decision until we have
more information.  David Kinsley made a motion that we postpone a
decision until we have verified the information related to the setup,
seconded by Helen Dennis, motion carried.

South Clover Road project related to building up the shoulder by the
bridge has been delayed due to expiration of the wetland permits.  The
original permits were applied for in 2005, all were reviewed and
updated and were in place; however, in order to fill in the area for
added shoulder by the bridge, it will require work in a wetland.  That
permit had to be reapplied for which has delayed the work.  The DNR
specialist by phone today, stated we should have the permit by Tuesday
or Wednesday of next week.  

Chairman Genrich along with Rural Insurance Attorneys and
representatives attended a 2 hour mediation this morning in Eau
Claire, WI  related to the Fishing Dock near the Rustic Inn bridge. 
The parties could not come to an agreement.  The case will proceed to
trial.  

The Fire Board met on July 27, 2011 and was advised that in reading
the Towns meeting minutes from July 13, 2011 we had mis quoted numbers
related to the Fire Dept Budget.  David Kinsley at the July 13, 2011
meeting did state that the figures were not exact they were a ball
park figure.  We are now providing you the actual figures given to us
by the fire board treasurer.  The fire department budget for 2011 was
$125,530.00. The following are what each municipality pays;  91.89% of
that budget is paid by the Town of Winter, which is $99,366.17,  8.11%
is paid by the Village of Winter, which is $8,769.83 and the
contracted share from the Town of Ojibwa is  $9,750.00. 2% Fire dues
paid by the State is $5,784.00 and the County pays $1,800.00 rent for
the ambulance.  David Kinsley added that two of the lease payments for
fire department trucks have been paid off this past year and this
should be reflected in the new budget.  Lengthy discussion followed
related to the Fire Department and the budget, there are several
public concerns; the taxpayers feel they are left out of the picture
because the Fire Board minutes are not publicized and asked why they
are not publicized?  Helen Dennis stated that in the past she
understood the cost of publication was the main reason.  It was
suggested that the minutes be added to the Towns Website, which we
will look into.  They also feel there isn’t ample time for the Board
to review and act on a budget that is received only a few days in
advance of approving it.  They feel the budget should be presented to
the public threw newspaper publication before the Fire Board acts on
it.  They are concerned about the shrinking number of fire fighters
available specifically during daytime hours when the fire fighters are
at their primary jobs.  They feel the joint agreement between the
Village and Town has statements in it that are problematic which need
to be addressed and resolved.  Chairman Genrich expressed that there
is a statement regarding amendments in the agreement, that states it
can be amended at any time and we are working on it and he would bring
these concerns to the attention of the additional fire board members. 
The public was encouraged to attend the Fire Board Meetings.  

Our Board of Review notice does not include a statement related to
confidentially of information given to the assessor.  We need to add
this statement to our notice; a motion was made by Helen Dennis,
seconded by David Kinsley to make a resolution to include a statement
of confidentially of information given to the assessor.  Motion
carried.

Prior to April, the town had been charged IRS penalty fees for late
payment of withholding tax for January and February of 2011.  Our
present clerk, Lori Van Winkle corresponded with the IRS and disputed
the penalties, giving her opinion of why these were paid late and
asked they be forgiven.  We received notification they were forgiven
and we were reimbursed the penalty fees plus interest, $250.73.

The Towns Workers Compensation Insurance audit was due in March and
had not been completed.  Our present clerk, Lori Van Winkle contacted
the insurance company and explained there had been a change in
clerk/treasurer positions and was granted additional time to complete
the audit.  After review of the previous years audit it was discovered
there were errors in the figures, which resulted in increased cost of
Workers Compensation insurance premiums to the town.  Upon review and
correction of the figures, the town received a refund of $878.00 from
the audit and an additional refund of $839.00 on the current Workers
Compensation Insurance policy term.  Lori was commended from the
public and thanked everyone and stated she was just doing her job.

Chairman Genrich explained that our town hall wiring was in need of
work.  Dale Stotesbury and Bud Wagner worked 2 ½ days updating
the wiring, receptacles and installing a ceiling fan for the Town and
only charged for the materials used to complete the job.  They both
indicated this was something they wanted to do for our community.  The
Board thanked them for their time and will each be given a  $50.00
gift certificate as a thank you for their work which saved the Town
substantial dollars.

The Solid Waste Resolution that was on our agenda does not require an
action at this meeting.  The state returned our call and indicated
this was to be done at the Solid Waste meeting not the town board
meeting.  

The town needs to establish fees and time schedule for public records
copies.  The board feels that .25 cents per page for public records
and 48 hours notice to the clerk is reasonable.  A motion was made by
David Kinsley, seconded by Helen Dennis to make a resolution for
public records at .25 cents per page and 48 hours notice, motion
carried.

LP Gas prices for heating season were reviewed.  Sheldon Coop is $1.74
per gallon, Rusk County Farm Supply is at $1.75 per gallon and Ritchie
Lakeland Oil and Propane is at $1.73 per gallon.  The Town currently
is supplied by Rusk County Farm Supply.
It was decided that the savings was not enough to warrant changing if
we had to replace regulators etc.  A motion was made by Helen Dennis,
seconded by David Kinsley to continue on with Rusk County Farm Supply
for our LP gas at $1.75 per gallon.

Diesel Fuel for the Town Shop is currently supplied by Sheldon Coop;
Clear (Road) Diesel is $3.43 and Dyed (Off Road) is $3.72 per gallon. 
Ritchie Lakeland Oil; Clear (Road) is $3.26 and Dyed (Off Road) is
$3.20 per gallon.  Based on this comparison and July’s fuel oil use,
Ritchie Lakeland Oil savings would have been $900.00 plus.  These are
prices based upon current weeks figures and cannot be guaranteed,
however none of the companies will guaranteed prices on Diesel Fuel it
fluctuates with the market.  Helen Dennis made a motion to change our
fuel oil contract to Ritchie Lakeland Oil contingent upon a keep fill
monitoring system, seconded by David Kinsley, motion carried.

In the past 2 weeks we have done some housecleaning at the Town Shop,
we’ve sold and disposed of items through an auction broker, Zenke
Auction and Realty from Caledonia, MN.  Any persons who had expressed
an interest in these items were referred to Zenke to deal directly
with them.  Sold items totaled $34,900.00.  Helen Dennis expressed  it
was our goal to dispose of items not needed or used any longer to help
offset the cost of the new trailer purchased in May and David Kinsley
added we were just a few thousand dollars short.  Chairman Genrich
stated we will also be cleaning out the second shed when time permits.
 Helen Dennis added that we also sold the Cube Van for the Fire
Department that’s been for sale and Chairman Genrich added we’ve also
sold a piece of unused equipment for the Solid Waste, which placed
place some dollars back into those departments too. The citizens
commended the board their work on these sales.

Chairman Genrich expressed that we have limited storage in the office
and have looked at installing some wall cabinets.  There would be a 4
foot cabinet on each wall with a 2 foot corner cabinet in the middle. 
Winter Lumbers proposal was $796.00, Helen Dennis showed the display
door to the public.  They are good quality plywood cabinets with oak
doors; they will provide added storage and compliment the office.  A
motion was made by David Kinsley, seconded by Helen Dennis to approve
the purchase of the cabinets from Winter Lumber, motion carried.

Snow plow contracts have been mailed and we’ve received many good
remarks from the citizens thanking the crew for the great plowing job
they do.  Dennis and Sheila Albers family sent two checks one to pay
their snowplow bill and another check for $25.00 with a note thanking
the crew for a job well done and said we should put this in their
slush fund, we plan to purchase soda and snacks for the crew.

A motion was made by Helen Dennis, seconded by David Kinsley to
approve the disbursements as presented, motion carried.  Chairman
Genrich explained the one large payment for $44.000.00 on the
disbursements was for gravel crushing which was for 15,400 yards of
gravel and we still owe Terry Strouf for the gravel from his pit
$5,625.00.

A question was asked related to signs that have been posted in the
area; example, keep dogs on leash, no jumping from bridge etc. and
asked what we have in place to back up enforcing these signs??  There
are ordinances at both the Town and County level.  A citizen commented
that if perhaps the signs also read there is a fine, maybe they would
have a little more impact on the public. The board suggested that if
anyone comes across someone in violation of the signs to contact the
sheriffs department.  Sheriff Kelsey will be at our October monthly
meeting.

The next meeting date was set for September 14, 2011.

There being no other business, David Kinsley made a motion, seconded
by Helen Dennis to adjourn, motion carried.
                                                                      
                    
Lori Van Winkle, clerk
August 19, 2011

Archive

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