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August 8, 2012 Meeting Minutes

TOWN OF WINTER

MEETING MINUTES                                                       
                             AUGUST 8, 2012

A regular monthly meeting of the Town of Winter Board of Supervisors
was called to order by Chairman James Genrich at 7:00 p.m.  Present
were supervisors Helen Dennis and David Kinsley, clerk-treasurer Lori
Van Winkle and 6 citizens.  The Pledge of Allegiance was recited.

Chairman Genrich announced a change on the agenda regarding item 6B
rezone application for Carl Olson property; the board will not be
acting on as we have not yet received the information from the
County.

Motion by David Kinsley, second by Helen Dennis to approve the agenda
with the change, motion carried.

Motion by Helen Dennis, second by David Kinsley to approve the meeting
minutes from July 11, 2012, motion carried.

License/Zoning:  A renewal application for a conditional use permit
for Tod Torgerson gravel pit was presented, there were no objections
to the renewal, motion by David Kinsley, second by Helen Dennis to
approve the renewal of the conditional use permit, motion carried.

Highway/Road Report:  Old Hwy 70 will be completed on Thursday, things
were delayed some due to underground fiber optic lines, onsite people
were requested from Century link during the digging and much of the
area was hand dug.  All went well and our crew did a very nice job.

Supervisor Dennis asked is we would be applying for TRIP funds for
this year, Chairman Genrich and Supervisor Kinsley said there were no
TRIP funds available this year.  We will be applying for them next
year and since it was two towns involved on HWY 70, it was discussed
with Chairwoman Gayle Johnson from Town of Ojibwa about the
possibility of applying together.

Culverts will be placed starting on Monday, Bebak Road, Black Dan
Road, East Fork Road, Lake Winter Road at Bauer Road and also some
ditching will be done on Lake Winter Road.

Application for the County 50/50 Culvert Aid is due August 24, 2012. 
We have two roads we’d like to petition the county for.  Bear Lane
Road, total cost is $4031.00, our cost would be $2015.50  Motion by
Helen Dennis, second by David Kinsley to approve the petition for
culvert replacement on Bear Lane Road under the 50/50 Culvert Aid
program, motion carried.  The second road is West Lane, total cost is
$3,246.00, our cost would be $1623.00, motion by David Kinsley, second
by Helen Dennis to approve the petition for culvert replacement on 
West Lane under the 50/50 Culvert Aid program, motion carried.

Unfinished business:  The little league requested replacement of the
fencing on the back of the dugouts and pour a concrete floor in
refreshment stand.  They will provide the labor and requested the town
purchase the materials.  The estimated cost is $850.00, Chairman asked
the boards opinion, Helen Dennis asked who provided the lower
estimate, there were two estimates Tony Lumber and Winter Lumber, Tony
Lumber was $75.00 less.  David Kinsley stated he’d like to keep the
business local, Chairman Genrich agreed.  Helen Dennis asked if there
would be delivery charges in addition, Chairman Genrich stated no,
they little league parents will take care of that.  Helen Dennis also
stated that she didn’t feel lattice was the best choice that it won’t
hold up well, chairman Genrich stated that he had also discussed that
with them.  David Kinsley suggested we approve it with the
understanding that the cost may increase a little depending on what is
used and we would like to stay in the $850.00 range.    Motion by
David Kinsley, second by Helen Dennis to approve paying for the
improvements to the dugouts and refreshment building at a cost of
$800.00 to $850.00, motion carried.

Our budget includes a donation for the July Jubilee which has not been
disbursed yet.  Chairman Genrich spoke with the secretary of the
Jubilee who indicated their most costly items are the fireworks which
are ordered in January at which time their funds are very low and that
any donation would be appreciated.  Helen Dennis asked our budgeted
amount, which is $2000.00.  David Kinsley stated since it is a main
attraction to our community, he moved to make a donation of $1500.00,
second by Helen Dennis, motion carried.

New Business:  Chairman Genrich explained that we have had numerous
complaints and issues related to deteriorated properties and we have
looked into an ordinance to use for these situations.  There were 3
ordinances recommended, Public Nuisance, Harmful and Exotic Wild
Animals and Junked Vehicles.  The Town would like to implement all of
these ordinances as they will cover a broad range of items for health
and safety issues and the clean up the old junked campers and vehicles
and deteriorated buildings etc in our area.  In a discussion with Dale
Olson from County Zoning, he stated the county can offer more
enforcement in these situations if the town has these ordinances in
place.  If anyone would like to review them, we have copies available.
   

County Supervisors Report:  Warren Johnson talked about ATV grants
awarded, County Budget work is underway and updates involving the
Airport project that could cost the county 2 ½ percent more than
what was requested 5 years ago.  

Correspondence/Contacts:  Chairman Genrich stated we had 4 items to
discuss.  At the WI Towns Association Meeting in Spider Lake, they
spoke regarding Road Tax revenues.  Road Tax is one of the largest
revenues we receive for our townships.   Roughly 90% of Wisconsin’s
public roads are local roads which carry 40% of the state’s traffic,
yet only 30% of the Wisconsin’s segregated Transportation fund
spending in 2012 will be used for local road projects.  This amount is
down from 40% - 20 years ago.  WTA is asking that adopt a resolution
in support of a constitutional amendment for fair share for local
roads.  Motion by Helen Dennis, second by David Kinsley to adopt the
resolution in support of fair share for local roads, motion carried. 


We’ve been looking for an older semi trailer that we can use to haul,
rocks, sand and salt in to reduce damage to our new truck beds.  We’ve
been offered a large amount of big rocks approximately 100 loads,
which the town needs to haul.  We also spent $4000.00 last winter for
the hauling/delivery of the salt/sand for our roads.  Dave Martin
located a 20 foot trailer with new brakes installed at a cost of
$5600.00 from Axel Equipment.  David Kinsley stated we purchased the
trucks to work them; but he understands we will save the beating on
the new trucks and it would be cost effective with the value of the
rocks and savings in other areas.  Motion by Helen Dennis, second by
David Kinsley to approve the purchase of the Axel Equipment trailer at
$5600.00, motion carried.

Warren Johnson brought it to the boards’ attention that we can discuss
the information related to the WTA Fair Share for local roads and the
equipment trailer under correspondence and contacts but since it was
not on the agenda for the public to be aware we may want to wait to
act on it.  The board explained that the information came in as
correspondence after the agenda was published that is why it was not
on the agenda.  It was decided to rescind the previous motions for the
WTA Fair Share for local roads and the purchase of the equipment
trailer.  Helen Dennis asked that her motions be rescinded. A special
meeting will be held on Friday, August 10, 2012 at 11:00 a.m.
regarding these items and approval of the WTA budget classes and
approval of the purchase of Work Horse Municipal Accounting Software
package.  Agendas will be posted in our regular meeting locations.

Chairman Genrich stated that the accounting software we currently have
is not doing the job we need and the tech support has been poor and it
is time to upgrade.  A representative from Work Horse software will be
here to provide a demo tomorrow morning at 10:30 am.  We are fairly
familiar with it as the Village of Winter has the program and the
treasurer also uses it for Fire Department records and reports
provided.  Warren Johnson added that many townships use this program
and it works very well.

Chairman Genrich stated we have done some upgrades related to handicap
accessibility of our building for voting as requested the GAB per
their inspection in April.   Another handicap parking area has been
established for Van parking.  Cracks in the concrete have been filled
in and additional signs will be posted once we receive from GAB.

Approval of Disbursements:  Motion by David Kinsley, second by Helen
Dennis to approve the disbursements as presented, motion carried. 
Check # 15330 through 15349 in the amount of $20,114.71.  Account
balances as of July 31, 2012 – General Checking $19,297.63, 
MMA Savings Account $85,314.40, LGIP Machinery Acct - $4,882.32, 
LGIP General Acct - $157,224.11, Grand Total $266,718.46.

A special meeting will take place on Friday August 10, 2012 at 11:00
am here at the town hall, notices will be posted immediately. 
     
Next meeting date was set for September 12, 2012.  Motion by David
Kinsley, second by Helen Dennis to adjourn, motion carried.
 

                                                                      
                                   Lori Van Winkle, Clerk
                                                                      
                                   August 13, 2012  

   

   

   



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