Home Page: Meeting Minutes
|
December 12, 2012 Metting Minutes
TOWN OF WINTER
MEETING MINUTES
DECEMBER 12, 2012
A regular meeting of the Town of Winter Board of Supervisors was
called to order by Chairman James Genrich at 7:00 p.m. Present were
supervisors Helen Dennis and David Kinsley, clerk-treasurer Lori Van
Winkle and 2 citizens. The Pledge of Allegiance was recited.
Chairman Genrich welcomed everyone.
Motion by David Kinsley, second by Helen Dennis to approve the agenda,
motion carried.
Motion by Helen Dennis, second by David Kinsley to approve the meeting
minutes from November 14, 2012, motion carried.
License / Zoning: An operator license for Ann Gisvold for The Cabin
at Connors Lake was presented, motion by David Kinsley, second by
Helen Dennis to approve the operator license for Ann Gisvold, motion
carried.
Highway / Roads: The crew is now hauling Salt/Sand from Rusk County
and it has proven to be quite economical compared to the cost of
having it hauled up here for us.
The crew has done road work on Old J from the Thornapple to the County
Line.
David Kinsley commented that we have been monitoring the WI Surplus
website for items that may useful to the town. Chairman Genrich added
that we recently purchased a 4 in 1 bucket that functions as a
scraper, loader bucket, it has hydraulics that allow the center to
open for picking up large items etc. New these would cost between
$12,000. - $14,000. Used between $4500. - $7000. We were able to
purchase this bucket through the online auction for $1150.00 from
Walworth County. We are now watching some brushes for cleaning the
roads, the auction ends on the 19th and if we can get a good deal we
will go ahead on those too.
Unfinished Business: November 15, 2012 the voters approved the 2013
Budget in the amount of $1,028,527.00, we have not made any changes
and now the Town Board will need to also approve the 2013 Budget.
Motion by Helen Dennis, second by David Kinsley to approve the 2013
Budget in the amount of $1,028,527.00, motion carried.
New Business: Fund Balance Policy GASB 54, This item is not on the
agenda as the information was received late and we will take no action
on it at this meeting except to review what it is (copies of the
information was given to board members). We’ve reviewed this with the
Towns auditor and he provided information for the board members to
review and act on it at our January 2013 meeting. This was a
requirement as of March of 2009 and currently the town does not have
this. It is a Resolution to comply with Government Accounting
Standards with regard to fund balances and appointment of authority
necessary to assign fund balances. It was decided that rather than
assign one person as the authoritive person, we would prefer to list
it as the board members this way it involves the entire board,
everyone was in agreement with this, we will prepare the resolution
for approval at the January 2013 meeting.
Chairman Genrich stated he had no further business to discuss and
asked the board if anyone had anything else to discuss. David Kinsley
asked if Helen could bring the board up to date about what is
happening with the Library. Helen Dennis stated that 2 hours before
their December Library Board meeting they were presented with a letter
from Village Clerk Jean Suralski that as of December 31, 2012, she
would no longer be taking care of the financial records of the
library. Discussion followed; Helen stated the library board provided
a response to the Village which will be discussed at their Village
Board meeting on Thursday December 13, 2012. Chairman Genrich thanked
Helen asked Helen to keep the board informed.
Chairman Genrich reviewed some of the figures of our budget to
determine where we stood; we are in pretty good shape. We’ve seen a
drastic drop in expenses related to parts etc, which David Kinsley
stated can be contributed to the new trucks, we are not spending just
to keep things running and Helen Dennis added that also involves man
hours for repairing too. We’ve crushed more gravel than we expected
to but the price was right and we have a good supply now. Our new
accounting program is working well we are very pleased with it.
Correspondence / Contacts: We received a call from Lisa Windsor to
say thank you to Helen Dennis for her prompt response to their road
problem and thanks to the town for their prompt services; it was
greatly appreciated.
Approval of Disbursements: Motion by Helen Dennis, second by David
Kinsley to approve the disbursements as presented, motion carried.
Check # 15561 through 15592 in the amount of $24,990.73. Account
balances as of November 30, 2012 – General Account $11,337.21, MMA
Saving Account $25,774.85, LGIP Machinery Account $4,885.17, LGIP
General Account $103,675.04, Grand Total $145,672.27.
Next meeting date was set for January 9, 2013.
With no further business to discuss, motion by David Kinsley, second
by Helen Dennis to adjourn, motion carried.
Lori Van Winkle, Clerk
December 19, 2012