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January 9, 2013 January 9, 2013 Meeting Minutes


MEETING MINUTES                                          JANUARY 9,

A regular meeting of the Town of Winter Board of Supervisors was
called to order by Chairman James Genrich at 7:00 P.M.  Present were
supervisors Helen Dennis and David Kinsley, clerk-treasurer Lori Van
Winkle and citizens Kurt Swedberg, Laura Hunkel, Richard Biebl and
Mike Gehrke.

Motion by David Kinsley, second by Helen Dennis to approve the agenda,
motion carried.

Motion by Helen Dennis, second by David Kinsley to approve the meeting
minutes from December 12, 2012, motion carried.

There were no license/zoning issues to discuss.

Highway / Roads:  Salting and sanding has been done and roads are in
good condition.  David Kinsley stated when fall road inspections were
done David Martin mentioned brushing the stretch of Ehn Road East up
to the corner, with the mild weather conditions it might be a good
time to get working on that; Helen Dennis added Lake Winter Road by
Mike Canestorps also.  Hand brushing and use of the chipper if needed.
  Chairman Genrich agreed and will discuss it with Dave Martin. 
Currently the crew are busy rebuilding the belly dump trailers, new
legs, axels, etc so they are ready to roll this spring.  Our new front
end loader broke down a couple weeks ago, it ended up one of the
alignment bolts came out and fell into the main gears, thankfully all
repairs were covered under warranty, we do have it back and itís
working well.  

Unfinished Business:  Our auditors advised the town that we did not
have the GASB#54 Resolution in place that should have been done in
2009.  This resolution complies with Government Accounting Standards
related to all fund balances.  We have reviewed the resolution and
have changed the language regarding the delegated authority person
from the town chairman to the town board as we feel it better to have
the entire board involved rather than one person.  A roll call vote
was taken, Helen Dennis voted yes, David Kinsley voted yes, James
Genrich voted yes, there were 3 Yes votes and -0- No votes, motion
carried for approval of the GASB#54 Resolution, we will forward a copy
to our auditors.

New Business:  The toilets in the town hall are in poor condition,
leaking and running, the paper clips and chain repairs are not working
any longer.  They also do not meet code for Americans with
disabilities.  Charlie Kwiatowski has provided a proposal for
replacement with 3 Mansfield toilets, 2 in the womenís bathroom, 1 in
the menís bathroom.  Also removal and replacement of water filter
cartridge on water lines. Total cost with Parts and Labor $802.40. 
Kurt Swedberg asked if we had any other proposals.  Chairman Genrich
stated heíd spoken with a couple other plumbers but since it was such
a small a job they were not interested.  Dave Kinsley mentioned the
same thing occurred last fall to replace the windows in the hall
because it was a small job; contractors were not interested in

Motion by Helen Dennis, second by David Kinsley to approve Charlie
Kwiatowski proposal for replacement of toilets, water cartridge, with
all parts and labor at $802.40, motion carried.

The Town has an ordinance to place with regard to the fire department
fundraiser account.  The Town and Village of Winter need to pass an
ordinance related to this.  Basically, itís a guideline on how funds
can be raised and what items can be purchased with the funds and the
designation of public depository and the person who will oversee the
account and the name on the account.  The account will be in the name
of the Winter Fire Department, the Fire Board Treasurer will be the
person designated to oversee the account, the funds will be held at
Chippewa Valley Bank and the fund can be used to purchase asset items
for the fire department.  Motion by David Kinsley, second by Helen
Dennis to approve the fundraiser account ordinance as presented,
motion carried. 

Correspondence / Contacts:  A Thank you letter was received from the
Winter Library, thanking the town for the donation to the library.  A
brainstorming meeting with be held at the Town hall on 1-28-13, a
group of people are reviewing the feasibility of a health center in
our area;  This is not open to the public at this time.

Approval of Disbursements:  Motion by Helen Dennis, second by David
Kinsley to approve the disbursements as presented, motion carried. 
Ck# 15624 through Ck# 15646 in the amount of $54,001.32.  This
included the first contract payment for fire protection in the amount
of $36,724.57.  Account Balances as of December 31, 2012 Ė General
Account $5,534.75, MMA Savings Account $647,212.52, LGIP Machinery
Account $4,885.93, LGIP General Account $13,682.14, Grand Total

General Public Concerns:  Kurt Swedberg audience member asked about
payments to board members last June for erosion control, what was that
for?  Chairman Genrich explained that the town was working with a
permit from 2009 with a time deadline that was ending for work  on
Cornwall and West Barber Road.  There was a large amount of ground
exposed that needed attention to avoid washouts.  The town crew were
working another big job and we didnít want to pull them off that job
therefore, Helen Dennis and James Genrich worked several hours manual
labor getting straw bales, seeding and mulching work done in these
areas and were paid for their labor.  The board members later
discovered that the town did not have an ordinance in place (that
could be found) where board members would be allowed to be paid for
their work over their normal board duties.  The board realized they
had made a mistake and spoke with our Towns association for their
legal opinion on this. It was advised to re pay the town the amount
that had been paid, which was done in full.  The amounts were deducted
from the board members salaries on regular payroll.  Laura Hunkel
audience member asked the board where a job description for each board
member could be found?  It was advised that the statutes would
probably provide a general description of duties.  Laura also asked if
the statutes define compensation for the board members, it was
explained that the voters set the salaries at the annual meeting which
is held in April each year.  David Kinsley explained the last increase
in salaries for the town of Winter board was in 2000.  He also
explained with regard to the annual meeting, if changes are approved
at that meeting, by statute those changes do not take affect until the
next election term. 

Kurt Swedberg asked why there was a $2800.00 increase in the 2013
budget for board salaries.  It was explained that board members also
sit on other boards and are required to attend meetings for these
other boards; for example Solid Waste, Cemetery, Library, and also
attend  public officials workshops, WTA meetings and seminars
throughout the year to stay informed of the latest changes in the laws
and statutes etc as they relate to Town government etc.  It is not
known in advance how often these will take place, therefore the funds
have been allocated in the budget but it does not mean we will use

Kurt Swedberg stated by State Statutes the Town is responsible to
provide ambulance service.  The board responded stating we are not,
that the County is responsible.   Laura Hunkel and Kurt Swedberg both
expressed their dissatisfaction with the Ambulance and EMT services in
our area.  Chairman Genrich and the board stated they have concerns
too and weíve expressed these to the county.  Audience member Mike
Gehrke (EMT) responded stating that the Town Board is not responsible
for ambulance services in the Town, the County (Emergency Services) is
responsible and these questions and concerns should be directed to the
county, not this board.  Mike also stated the main problem in our area
is lack of manpower to provide ambulance and EMT services.  Laura
Hunkel stated she thought a letter to the editor was in order
regarding this.  Chairman Genrich suggested that perhaps they would
get a better response if they address their letter to the county board
members rather than a letter to the editor.  Mike Gehrke agreed and
stated it is up to the editorsí discretion what is published in the

Next meeting date was set for February 13, 2013.  

There being no further business to discuss, motion by Helen Dennis,
second by David Kinsley to adjourn, motion carried.  

                                                 Lori Van Winkle,
                      January 15, 2013




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