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June 12, 2013 June Meeting Minutes


MEETING MINUTES                                                       
                                     JUNE 12, 2013

A regular meeting of the Town of Winter Board of Supervisors was
called to order by Chairman James Genrich at 7:00 P.M.  Present were
supervisors Helen Dennis and David Kinsley, Clerk-Treasurer Lori Van
Winkle and 4 citizens.

Motion by Helen Dennis, second by David Kinsley to approve the agenda
as presented, motion carried.

Chairman Genrich welcomed everyone and stated Roberts Rules of order
will apply for this meeting.

Motion by David Kinsley, second by Helen Dennis to approve the meeting
minutes from the Regular Meeting May 8th, 2013 and the Special Meeting
May 22, 2013, motion carried.

License / Zoning:      14 Liquor License applications were presented
for approval - MK’s Rustic Inn,
The Cabin at Connors Lake, Julies Trailside, Flambeau Forest Inn,
Red’s Big Bear Lodge, Barker Lake Lodge, Potters Bumble Bee,
Johansen’s Corner,  Barker Lake Golf Course, Fishtrap Cove, Bucktail
Lodge, Dix’s Chalet, Trap N Fish Lodge and Peoples Bank for Whitney’s
Wolf’s Den.  One Cigarette License application was presented for
approval – Red’s Big Bear Lodge.  It was verified that all license
requirements have been met for all applicants, motion by David
Kinsley, second by Helen Dennis to approve all the licenses presented,
motion carried.  24 operator license applications were presented for
approval, all license requirements had met been except for one, we are
still waiting for verification of attendance of a Responsible Beverage
class.  Motion by David Kinsley, second by Helen Dennis to approve the
23 operator license applicants that have met requirements, when the
verification is received for the other one, that license can be issued
as well, motion carried.

Seven Land Use permits were issued by County Zoning, a list was
provided to board members there were no questions or concerns, motion
by Helen Dennis second by David Kinsley to approve the land use
permits presented, motion carried. A Driveway Permit for Steve Bauer
located at Fish Trap Lake Road and Grandbouche Road was discussed,
Chairman Genrich had inspected the location and asked him to move the
driveway somewhat for safety reasons and has approved that driveway
3 Year Conditional Use Permit Applications were received from County
Zoning for approval - Ralph H. Petit – Renewal of permit for his
gravel pit located on Old J, motion by Helen Dennis, second by David
Kinsley to approve the renewal of the 3 year conditional use permit,
motion carried.  Wisconsin Flambeau River State Forest (WI DNR) –
Renewal of permit for their gravel pit located on Price Creek Road,
motion by David Kinsley, second by Helen Dennis, motion carried. 
Chairman Genrich stated these will be presented at the County Public
Hearing on June 21, 2013 as well.  

Highway / Road Report:  Road work on Cemetery road is going well;
about half is done.  Sealcoat crews have several roads completed at
this time and are doing a very nice job.  David Kinsley asked if we
have culverts ordered for Cemetery road, Chairman Genrich stated we
can get them through Rusk County at a better price; the crew just has
to go pick them up.

There was no unfinished business to discuss.

New Business:  Paser Road Rating is required this year, we’ve had
Northwest Region Planning do this in the past, their price is the same
as it was in 2011 at $1437.00.
Motion by David Kinsley, second by Helen Dennis to approve Paser
Rating to be done by Northwest Regional Planning at a cost of
$1437.00, motion carried.  Forms will be signed and sent to them.

Regarding our Board of Review – Open Book date is August 14, 2013 from
Noon to 2:00 PM and Board of Review date is August 29, 2013 from 4
P.M. to 6 P.M.  David Kinsley asked if the hours on August 29, 2013
could be changed from 3 P.M. to 5 P.M. instead, Chairman Genrich
stated will discuss this with the assessor and make the change if

A letter was received from the Winter Little League requesting a
donation from the Town, Amanda and Robert Arntz Jr. was in the
audience to represent the Little League.  Amanda stated they have done
improvements to the dugouts and field, ordered new uniforms and hats
and replaced several items in their equipment.  David Kinsley asked
what the current balance was in their account.  Amanda stated she and
husband are not part of the board for the little league, they were
here in place of the treasurer, but were given a copy of their 2012
Treasurers report to present to the board, which the board had copies
of. Helen Dennis asked who the treasurer is, it is Jen Holm and they
are out of town.  David Kinsley stated he was not against a donation,
however, their financial report indicates a healthy balance, Amanda
replied that she thought they planned to do additional repairs to the
concession stand and a concrete floor that had not yet been done and
perhaps that is why there are still funds in the account but could not
say for sure.  Helen Dennis commented that the concession stand must
stay as is; that there is underground wiring involved and it was
placed that way for safety reasons.  Robert Arntz stated moving it had
been discussed but since then, they will not be moving it. The Town
last year gave their $500.00 donation and paid for additional repairs
etc. for the dugouts, so it was decided it would be best to table this
request until July’s meeting to allow them time to get more
information to present to the board.

On June 1, 2013 there was windstorm damage, the Sheriff’s Department
called Helen Dennis regarding trees down on several roads in the area,
Helen called crew member Gary Kielcheski who stated he was an hour
away, she called crew member Dave Martin who was available and she
advised him to call crew member Bob Melchert to go with him to work on
this damage.  Chairman Genrich stated currently we do not have an
Emergency call out policy and suggested the town should have a policy
in place for these situations that for safety reasons we have two of
our crew going out together.  David Kinsley added that for safety we
all agree on that, but there are exceptions and there would have to be
some discretion used in which the board all agreed. A motion was made
by Helen Dennis in an emergency, based upon the circumstances involved
if necessary for safety reasons, we will send two crew members out to
the scene, second by David Kinsley, motion carried.

The Bank Public Depository was presented, motion by David Kinsley,
second by Helen Dennis to approve Chippewa Valley Bank as the public
depository for the Town, motion carried.  Since the board remains the
same there are no changes to be made.  The board signed the required
forms to be returned to the bank.

A letter was received from the Winter Lakes Alliance requesting that
Lake Winter Road on the flats be closed on June 15, 2013 for the
annual kids fishing contest and also requested the Town provide a
porta potty for the event as they did last year. Chairman Genrich
abstained from this as he is a member of the Alliance.   Motion by
David Kinsley, second by Helen Dennis to approve their requests for
the road to be closed and approve the rental of a porta potty for the
event, motion carried.  

Correspondence / Contacts:   

Thank you letters from the July Jubilee and Winter Senior Center were
read, thanking the Town for their donations.

Approval of disbursements:  Motion by David Kinsley, second by Helen
Dennis to approve the disbursements as presented, Check # 15937
through Check # 15959 in the amount of $34,229.46 was approved, motion
carried.  Account Balances as on May 31, 2013 – General Account
$53,811.50, MMA Savings Account $55,400.02, LGIP Machinery Account
$4,888.55, LGIP General Account $167,469.95.

Chairman Genrich asked if anyone had any comments or concerns, there
were none; He commented we will start grass cutting along the roads
this week.  Experience Works advised us that our worker Jim Wiley’s
hours can be increased to 40 hours a week for the next 3 weeks, and he
will be doing the mowing.  The Rustic Inn Boat Landing launch pad is
in need of some work, the rocks at the end of the launch have all
washed out causing a large drop off at the end of the pad.  It is
assumed the high water this spring washed them out or they may have
just settled in the mud, they will repair this as soon as possible to
avoid damages.  Chairman Genrich spoke with Greg Peterson from Sawyer
County Forestry about a job that was advertised in the Gazette.  A
package of information related to the job is being sent for review,
paperwork deadline is June 30th with work to be completed by September
30, 2013.  Chairman Genrich will review the information with David
Martin to determine if they should bid on it.  Chairman Genrich
attended the County Board meeting that morning regarding the Price Dam
in Winter, WI.  It will be added to the County agreement with the Town
of Winter that our Town Crew members receive on call pay of $25.00 per
inspection to maintain the dam.  The County and Town already share
50/50 all maintenance expenses of the dam and the $25.00 fee will be
included as part of the maintenance costs.  The number of visits will
vary with run off and rainy season, but average visits will be twice a
day during those times. Average costs for the year with everything
included should be $2500.00 to $3000.00 annual.  The current agreement
did not specify an amount for this and the board felt it best this was
clarified in the agreement.   Helen Dennis asked about the purchase of
a pickup, Chairman Genrich stated he will inquire with the other
dealerships for their pricing.  David Kinsley thought it was early for
pricing, Helen replied that she asked about pricing and the prices are
out, she has received pricing, however trucks won’t be built until
September or October.  David Kinsley commented that he was told we had
straw lined up and what are the prices.  Chairman Genrich replied he
had an individual call to inform us that he had approximately 600
bales of Straw available at $4.00 a bale.  Chairman Genrich stated he
did not make a commitment of any kind.  David Kinsley stated prior to
us making a commitment, bale size should be verified, Helen Dennis
stated that since Dave Kinsley is most familiar with this she thought
it would be good for him to look into this, he stated he would.

Next meeting date was set for July 10, 2013. 

There being no further business to discuss, motion by David Kinsley,
second by Helen Dennis to adjourn the meeting.

                                      Lori Van Winkle, Clerk
                                       June 17, 2013 


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