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March 12, 2014 Meeting Minutes


MEETING MINUTES                                          MARCH 12,

A regular meeting of the Town of Winter Board of Supervisors was
called to order by Chairman David Kinsley at 7:00 p.m.  Present were
supervisors Helen Dennis and Ronald Barnaby, Clerk-Treasurer Lori Van
Winkle and 6 audience members.

The Pledge of Allegiance was recited, Chairman Kinsley welcomed

Chairman Kinsley asked if there were any changes or additions to the
agenda, there were none, motion by Barnaby, second by Dennis to
approve the agenda as presented, motion carried.

Chairman Kinsley told the audience if there were any questions to
please raise your hand to be acknowledged.

Chairman Kinsley asked if there were any corrections to the meeting
minutes from February 12, 2014, there were none, motion by Dennis,
second by Barnaby to approve the meeting minutes from February 12,
2014, motion carried.

License / Zoning:  The conditional use permit for the Town of Winter,
Haystack Pit renews May 16,2014, there were no objections to the
renewal, motion by Dennis, second by Barnaby to approve the renewal of
the conditional use permit for Haystack Pit, motion carried.

The conditional use permit for Northwoods ATP pit renews March 18,
2014, county board representative Warren Johnson was in the audience
and suggested we table the approval of this pit at this time, stating
this pit is inactive and has been attempting to get an ATV Route
through Bissel Grade which allow more time for them to work on this
and the possibilities of some concessions from it.  More discussion
took place and the board agreed to table this until next month. 
Motion by Dennis, second by Barnaby to table this until next month,
motion carried.

Highway / Road Report:   Scott Vaverka was in the audience and
Chairman Kinsley asked him about road bans, Scott it’s looking like
the 22nd or 23rd.  

Unfinished Business:  A motion was made by Barnaby, second by Dennis
to table the appointment of the Comprehensive Planning Board Chairman,
motion carried.

New Business:  Truck Warranties:  Chairman Kinsley asked the clerk
since she has been the person corresponding with Kenworth that she
explain the situation.  The manager at Kenworth of Wisconsin around
November 1st quoted us a price of $2450.00 per truck for warranty; he
explained it was Protection Plan 1 with coverage for the engine and
after treatment for 5 years/100,000 miles.  After numerous phone calls
to get an invoice in January we were finally billed for the
warranties, however the price was $1084.25 more for each truck.  After
review of the bill they had charged us sales tax, which the manager
will remove once he receives our exemption form, which will leave a
balance due on $900.00 per truck.  After further discussion with the
manager  he explained that he had quoted us the wrong prices for the
plan and Cummins will not change the plan.  He did say this plan
provides an additional 200,000 miles warranty than the one he had
quoted us originally.  The board discussed this, motion by Dennis,
second by Barnaby to approve the additional payment of $900.00 for
each truck, motion carried.

Due to changes on the board last month, we are required to update our
bank resolution and signature card, the board signed the forms and
will be forwarded to the bank.

A request has been made for the Town to open Sitte Road for ATV use. 
ATV club Chance Haldane stopped in the office today to inform us he
would not be able to attend our meeting tonight, but they were ok with
placing the signs etc. for Sitte Road, however since it is not part of
a trail, the property owners would be required to pay for the signs.
This was agreed upon with the property owner.  Motion by Barnaby,
second by Dennis to approve opening Sitte Road for ATV use and approve
an ordinance for this, motion carried.  The ordinance was signed by
the board members.

Audience member Scott Vaverka asked if the Town is aware of the
counties intentions to change road names.  He stated he saw the road
names list and it will be a very expensive process.  County Supervisor
Warren Johnson was in the audience and stated at this time there was
an extension placed on this and described it as a “Hot Potato,” but
now they may be reconsidering it all together.   Warren said for
safety reasons we need to eliminate confusion, but the confusion may
not be with the dispatchers but with the people calling in who don’t
know where they are or giving the wrong information to the

Correspondence / Contacts:    The Town of Winter received a Delinquent
Tax Bill in the amount of $24.06; the town is tax exempt and should
not receive tax bills.  After lengthy discussion with the County
Treasurer and Land Records, there had been an error on a property that
billed someone else for property that is an access road to a boat
landing the town owns.  The tax bill had already been issued prior to
discovery and correction of this error.  Since the person had not paid
the taxes, and the Town owns the property the delinquent notice came
to the town.  Since this amount was included in the 2013 assessment it
cannot be removed.  To collect the dollars back, it would have to be
considered an illegal tax and chargebacks would have to be done and
the apportionments to the state, county and schools as well.  In the
end it more time would be spent in paperwork than what the return
would be.  The board decided to pay the $24.06.  Motion by Dennis,
second by Barnaby to pay the $24.06, motion carried.  Warren Johnson
mentioned since we maintain this access road, we may be able to
collect road tax on this, Lori will look into this.

WTA has notified the town of proposed bills regarding over weight and
over width
Of “Implements of Husbandry”.  WTA asked if we are in favor of the
bills to write our legislators regarding it.  Lori has prepared
letters for the board who support the bills, AB648 and SB 509 and will
forward them to our legislators.

A meeting agenda for Namakagon Transit was received for March 13, 2014
at 1:30 pm if anyone is interested in attending.

The Community Block Grant program provided information to the town for
home improvements in the area.  The town is satisfied with the
regional approach for administration of the program and will continue
to allow them to do this.

The annual renewal contract from Wild Life Control has been received,
the Town has utilized their services for several years now for Beaver
control and they do an excellent job.   The cost is $650.00.  Motion
by Dennis, second by Barnaby to approve the renewal contract, motion

Road Bans will most likely go on in a couple weeks depending on the
weather.  In past years we have offered some exemptions for food
service trucks, propane and septic trucks etc.  We will continue to do
the exemptions with conditions as in the past.

The board discussed the upcoming grass mowing season.  With the costs
involved to pay someone else to mow the board is considering the
purchase of a lawn mower and have our experience works employee do the
mowing.  The board will get prices on mowers and discuss this at our
next meeting.

Approval of Disbursements:   Motion by Dennis, second by Barnaby to
approve the disbursements as presented, check # 16428 through16452 in
the amount of $19,747.29 was approved, motion carried.  Account
balances as of February 28, 2014 General Account $17,405.22, MMA
Savings Account $228,104.20, LGIP General Account $6,034.06.  

There were no other board concerns to discuss. Warren Johnson asked
about the annual meeting if it could be the same night as our regular
board meeting, discussion took place and it was decided to combine
both meetings the same night which will be April 15, 2014.  

Motion by Barnaby, second by Dennis to adjourn, motion carried.

                                Lori Van Winkle, Clerk
                                March 14, 2014


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