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March 13, 2013 March Meeting Minutes


MEETING MINUTES	                                         MARCH 13,

A regular meeting of the Town of Winter Board of Supervisors was
called to order by Chairman James Genrich at 7:00 P.M.  Present were
supervisors Helen Dennis and David Kinsley, Clerk-Treasurer Lori Van
Winkle and 4 citizens.  The pledge of allegiance was recited.

Motion by Helen Dennis, second by David Kinsley to approve the agenda
as presented, motion carried.

Regarding audience recognition, Chairman Genrich stated Roberts Rules
of order will be followed for this meeting and if you wish to speak
regarding an agenda item, please raise your hand.	

Motion by David Kinsley, second by Helen Dennis to approve the monthly
meeting minutes from February 13, 2013 and special meeting March 1,
2013 as presented, motion carried.

License / Zoning:  A letter was received from County Zoning regarding
changes to ordinances their department will be addressing at a public
hearing in the future, these changes did not require Town board

The town has received 4 new land use permits; a new home on hwy 70, an
addition to a home on Martin Road and a new garage on Cricket Lane and
a small cabin on Old J.

Highway / Roads:  Road bans have been scheduled to go into effect
Friday 3-15-13 or possibly Monday 3-18-13, depending upon weather
conditions.  Sawyer County will be placing their bans on Monday, once
their bans are on trucks can’t get to the town roads.  

Unfinished business:  WI Act 115 made two Statutory changes; the date
public officials will take office for the new term will begin the 3rd
Tuesday in April.  The other change is related to the Town Annual
Meeting date it has been changed to the 3rd Tuesday in April or 10
days thereafter.  The Town of Winter annual meeting date has been set
for April 17, 2013 to comply with the Statute.  Notices will be posted
and published regarding the Annual Meeting date.

New business:    The Town board had previously established an
ordinance regarding charges for public records and a 48 hour time
limit to process the requests.  WI State Statute 19.35 outlines
guidelines for public records requests. The board will be expanding
our ordinance as outlined in State Statute 19.35.  Public records
requests can be made orally; however, the request will not be
processed until a completed written request form has been received,
the Town will provide the request form.  Time limit for processing the
request will be 10 days and additional costs could be associated with
the request depending on the nature of the request and time involved
to locate and reproduce the information.   Motion by Helen Dennis,
second by David Kinsley to approve Public Records Ordinance 2013-2 to
comply with WI State Statute 19.35, motion carried.

The Experience Works program has requested a donation to their
program, David Kinsley stated that this has been a worthwhile program
for the Town, he feels we should donate the annual agency amount of
$240.00, Helen Dennis agreed.  Motion by David Kinsley, second by
Helen Dennis to donate $240.00 to the Experience Works program, motion
carried.   The Experience works program provides an employee to the
Town to work on a part time basis and pays the wages which has worked
out well for the Town.  

Our current Experience Works employee Kenneth Holmes term will be
ending in May 13, 2013.  Chairman Genrich stated Ken has been good for
the town; he does many misc jobs which allow our full time crew
workers to continue working on larger projects.  Chairman Genrich
would like to hire Ken on a part time basis for the same work he’s
been doing the past two years for the Town.  Our budget includes a
hired labor amount that could be used to pay these wages, depending
upon the wage the board sets.  Helen Dennis stated she has no problem
hiring Ken, as needed.  David Kinsley stated we should think about
this and bring it back at next months meeting.  

We are in the process of pricing a 16 x 64 lean to addition to the
shed building at the Town Shop, not all prices have been received, we
will discuss it further at our April meeting.

We’ve received three proposals for a cab unit for the D6 Cat.  Adding
a cab will allow the cat to be used later in the season and during
adverse weather conditions.  Lake Superior Cabs, would require us to
transport the cat to and from them to work on it, their price is
$5620.00.  Diamond Attachments price is $8842.76, including an air
conditioning unit which we do not need, removing the cost of the air
conditioning reduced their price to $6142.00.  Dakota Kenco price is
$5435.15, delivered to our shop.  David Martin has also reviewed these
proposals and feels the Kenco unit is the best option for the price. 
Motion by Helen Dennis, second by David Kinsley to approve the
purchase of the cab unit through Kenco at a cost of $5435.15 delivered
to the Town Shop, motion carried.

The board has received several general public concerns regarding
safety and security of the Town Hall especially during tax season. 
The board has looked into installation of a security system in the
Town Hall building.  Three companies were contacted, InterLake
Associates; to date we still have not received any prices.  Addex Home
Security; to date we still have not received any prices.  Per Mar
Security Systems, who have provided two options; 1 camera and 1
monitor, purchased for a total cost of $1575.00.  The other option is
a 5 year lease. This would require $590.00 down and $24.00 monthly for
the maintenance agreement which includes all costs of maintenance and
or repairs if required and there would be no rate increases for the 5
year term.  Motion by Helen Dennis, second by David Kinsley to approve
the lease option for a security system for the Town Hall front office,
motion carried.

Proposals for a new pickup truck have not all been received at the
time of this meeting, therefore we will postpone this until our April
meeting.  We’ve requested prices on Chevy, Ford and Dodge, with 6
dealers involved.  The municipal discount seems to be the reason for
the delay in the pricing.  Allowing more time may be beneficial with
additional savings.  The truck we are removing from service is 17
years old, rusted out and needs to be replaced.

The current dump box on the truck is also rusted and in poor condition
and is beyond any additional repairs.  Prices for a new dump box
through Monroe trucking was $4980.00, but it limits us to smaller
loads, therefore, we also looked at a Utility dump type trailer with
dual axles, self contained with a hoist and a 10’ bed and GVW of 7000
lbs, which allows us to haul a larger load and batteries are also
included.  Trailer alone is $3975.00 a spare tire and mount would be
an additional $180.00 for a total of $4155.00.  Cost difference
between a dump box attached to the pickup and the utility trailer
would be about $825.00.  The crew expressed they prefer the utility
trailer dump box as well do to its multi purpose use.  Chairman
Genrich felt the utility dump trailer was also a better option, David
Kinsley agreed.  Motion by James Genrich, second by David Kinsley to
approve the purchase of the dump box utility trailer through Pete’s
Trailer Sales at a cost of $4155.00, motion carried.  

A workshop for DAM safety presented by the DNR will be held in
Ladysmith, WI April 16, 2013.  Cost is $20.00 for the day lunch
included. Some of the agenda items do not apply to our situation,
however;  Dam Safety Issues and Emergency Action Plans are of interest
to Chairman Genrich and he would like to attend.  Motion by David
Kinsley, second by Helen Dennis to approve James Genrich attendance at
the DAM safety workshop in Ladysmith, WI at a cost of $20.00, motion
carried.  Audience member Kurt Swedberg mentioned that maybe we should
send one of our town crew members too.

The USDA Wildlife contract for beaver control is up for renewal. The
season runs from April 22, through Oct 18th.  Helen Dennis mentioned
we seem to always have problems with beavers just after the contract
expires.  Chairman Genrich stated he discussed this with them they
stated if we advise them of the areas before hand they will try to
address them even if it’s beyond the contract time.  David Kinsley
added the reason the contract is for this time frame is because they
only hire the person for a 6 month period which in most cases is
sufficient.  The cost of the service has increased from $550.00 to
$650.00, but is still very economical for the town.  Motion by David
Kinsley, second by Helen Dennis to approve the renewal of the USDA
Wildlife contract at $650.00, motion carried.

Correspondence / Contacts:  We had a situation with Mr. Darrell
Courtney regarding his driveway not being plowed; Helen Dennis
received the angry message and alerted Chairman Genrich and Lori Van
Winkle who both came into the office before 7:30 am on Saturday to
determine if we had made an honest mistake…which we had not.  Mr.
Courtney had paid his previous year’s snow plow bill but had not
returned a signed renewal contract for the new season.  Lori had sent
him two follow up letters regarding this with no response from Mr.
Courtney, therefore, we removed him from our snow plow list.  A town
employee was called in to plow Mr. Courtney’s driveway and Chairman
Genrich went to Mr. Courtney’s residence with copies of the letters. 
A discussion took place and Mr. Courtney signed a contract for snow
plow services on the spot for the new season.  

Approval of Disbursements:  Motion by Helen Dennis, second by David
Kinsley to approve the disbursements as presented, motion carried. 
Check #15772 through Check #15797 in the amount of $23,808.05 was
approved, motion carried.  Account Balances as of February 28, 2013 –
General Account $67,879.68, MMA Savings Account $193,578.26, LGIP
Machinery Account $4886.98, LGIP General Account $90,562.98.  

Chairman Genrich asked for comments or concerns from the audience,
there were none.  David Kinsley asked what the status was on the
previous Paul Petit home, clean up.  Helen Dennis replied, the home
has been sold, new roof and remodeling is underway and a dumpster is
there and some clean up has been done.  Chairman Genrich stated last
time he was there, a lot of the previous garbage bags had been removed
from the premise.  Helen Dennis asked what the status is with the
camper trailers that have not been removed.  Chairman Genrich stated
he’s spoken with the county regarding this, the owners had received
warnings with no responses and he does not want any more warnings
written, he now wants fines issued at $314.00.  Fines collected would
stay with the county.  David Kinsley asked about the hunting cabins on
leased land, do we collect personal property tax on those and have
they all been removed.  Lori replied that yes a building on leased
property is subject to personal property tax and all cabins except one
have been removed to her knowledge.  David Kinsley stated he thought
that particular one had been removed last week.  Lori explained that
we were able to do chargebacks for the 2011 year on those who had not
paid their taxes.  
Chargebacks were sent to the State, County, WITC and Winter School. 
Payment has already been received Winter High School.  

Next Meeting date was set for April 10, 2013.  With no further
business to discuss motion by David Kinsley, second by Helen Dennis to
adjourn, motion carried. 

                             Lori Van Winkle, Clerk
                             March 19, 2013 



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