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May 11, 2011 May Meeting Minutes


Monthly Meeting                                                       
                                              May 11, 2011

A regular monthly meeting of the Town of Winter Board of Supervisors
was called to order on May 11, 2011 at 7:00 p.m. by Chairman James
Genrich with all board members and 32 citizens in attendance. 
Chairman Genrich welcomed everyone and the pledge of allegiance was

Helen Dennis made a motion to approve the agenda, seconded by David
Kinsley, motion carried.

Helen Dennis made a motion to approve the meeting minutes from April
13th and April 20th, seconded by David Kinsley, motion carried.  

The Town auditor, Daniel Thole was introduced and given the floor to
explain auditing practices and procedures and answer questions from
the public related to the Towns 2010 financial statement.

South Sawyer County Solid Waste Commission requested $4000.00 from the
Town, since Chairman Genrich is also Chairman for the Solid Waste he
stated they have enough funds to operate in the coming months,
therefore we are not going to contribute at this time.  Dan Kaiser
offered a suggestion that the Solid Waste site be open on Tuesdays
rather than Mondays since there are many Holiday Mondays.  

A motion was made by Helen Dennis, seconded by David Kinsley to
approve the budgeted $3000.00 for the Winter Cemetery Association,
motion carried.

A motion was made by David Kinsley, seconded by Helen Dennis to
approve $500.00 per month to Barry Fleiss for wages for maintenance
work at the Cemetery for 6 months.  Motion carried.  These dollars are
reimbursed from the Cemetery Association to the Town at a later date. 

A date was set for Town road inspections on June 1, 2011, by the town
board.  Notice will be posted prior.

Chairman Genrich explained that Terry Strouf from Ojibwa has offered
to sell gravel to the town at .75 cents per yard. for the road project
on Hwy J.  This gravel will come from Terry Stroufs pit on Old Hwy 70
which will reduce miles in hauling and save in fuel costs.  Payment
will be due upon completion of the project.  He will also allow us to
haul our fill back to his pit again reducing costs.  David Kinsley
made a motion to purchase the gravel from Terry Strouf at .75 cents
per yard, seconded by Helen Dennis, motion carried.

David Biller requested $1500.00 from the Township to assist in the
cost of construction of dugouts at the ball field in the Village of
Winter at an approximate cost of materials between $2500.00 to
$3000.00.  The School is donating $1500.00 and David Biller would
donate his time to the project.   Discussion followed regarding
contributions and participation from the Village of Winter and Town of
Ojibwa.  It was decided that since there are three entities involved,
it would seem appropriate that they share in one third of the actual
dollars for this project. David Biller will approach the Village of
Winter and the Town of Ojibwa and respond to the board.  We will
postpone his request at this time until the June 2011 monthly

Open Book date has been set for Wednesday July 20, 2011 10:00 am to
1:00 pm and Board of Review date has been set for Thursday July 26,
2010 from 6:00 pm to 8:00 pm.  Notices will be posted in the paper.   
Helen Dennis made a motion to approve these dates and times for Open
Book and Board of Review, seconded by David Kinsley.

Discussion followed regarding a re evaluation in the township, there
has not been a re evaluation for 3 years.  Dale Stotesbury stated that
since property values have reduced to more than appraised values can
we expect that our values will ever go down?  Chairman Genrich replied
that the assessor is the person to direct those questions too and
advised that people attend the open book and discuss it with the
assessor at that time.

A motion was made by Helen Dennis and seconded by David Kinsley to
approve the 3 year renewal of a conditional use permit for Haystack. 
Motion carried.

Regarding office supplies, Chairman Genrich explained that we do not
favor any particular office supply stores and we can purchase certain
supplies at more favorable prices by shopping around.  With that being
said, a Town credit card would be a more favorable option than the
board members purchasing these items and waiting 2 or 3 weeks for
reimbursement and we would have one statement of purchases rather than
several cash register receipts etc.  He suggested a credit card
through Chippewa Valley Bank with a $750.00 spending limit with the
chairman and clerk designated as authorized users.   Helen Dennis made
a motion to approve the credit card, seconded by David Kinsley, motion

The Winter Library Board has a vacancy on their board and asked that
someone from the Town of Winter Board be appointed to fill that
vacancy.  Helen Dennis offered to fill this vacancy.  A motion was
made by David Kinsley, seconded by Chairman Genrich that Helen Dennis
fill the vacancy on the Library Board.  Motion carried.  

Town Officials Workshops through the WI Towns Association will take
place in Cable, WI on May 24, 2010, Lori and Helen will attend that
date and Jim will attend the workshop in Minocqua, WI on the May 25,
2011.  Registrations have been done.  Another training workshop will
take place June 14th & 15th, 2011 for the Statewide Voter Registration
System; Lori will be attending a 2 day training seminar.  A motion was
made by Helen Dennis to approve the correspondence and training
sessions, seconded by David Kinsley, motion carried.

Public concerns, Chairman Genrich gave an update on case with the
fishing dock that is handicap assessable on Lake Winter; after
speaking with our attorney, it will probably be late June or July
before we will have a ruling from the court related to this.  Chairman
Genrich gave an update on the States Shared revenues indicating
currently they will remain the same; in 2012 is when larger townships
will be severely affected.  Since we are under 2500 in population our
costs will be approximately $4.00 per $100,000.00 in value on our
property taxes.  

Chairman Genrich explained we∙ve been spending many hours here
recently because office records had not been turned over to us in the
manner described by State Statue and we∙ve had to resort to
methods that have been very time consuming to get things in order.  In
that process of updating accounts it was discovered that the town has
been penalized for late payments to the IRS for monthly withholdings,
we will attempt to get these penalties forgiven if possible and will
update the public with the results.
The approval of disbursements followed, chairman Genrich explained
that our procedure is that disbursements will be presented at the
meeting so the public has the opportunity to review them and once
approved the board members will sign for approval on the disbursements
sheet.  Chairman Genrich also explained that the first months
disbursements are higher than usual as there were outstanding bills
some dating back to January that had not been paid yet when we took
office on April 12, 2011 and we paid these bills to bring the accounts
current and also because of the purchase of a much needed equipment
trailer.  The old trailer was not safe and needed to be replaced.  A
meeting was held April 20, 2011 to discuss and approve the purchase of
a trailer.  Two used trailers and a new 2008 trailer were considered. 
It was more favorable for the cost difference to purchase the New 2008
model as it is new and better equipped and it was a great price,
original cost was $45,000.00 the town purchased it for $33,000.00. 
There was discussion regarding the cost of health insurance for the
town workers and renegotiation of the costs when their contract is up,
the current contract runs to 2013.  Helen Dennis explained that the
contract price for health insurance has been locked in and the cost
during this time will not increase and also Lori has declined the
health insurance which is saving the town approximately $1500.00 per
month.  Union dues are deducted from the town workers pay and sent to
the union.  A motion was made by David Kinsley and seconded by Helen
Dennis to approve the disbursements.

Next meeting date was sent for Thursday June 9, 2011 at 7:00 pm.

David Kinsley made a motion to adjourn, seconded by Helen Dennis,
meeting was adjourned.

Lori Van Winkle, Clerk
May 13, 2011



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